{"id":55802,"date":"2019-04-11T09:50:21","date_gmt":"2019-04-11T09:50:21","guid":{"rendered":"https:\/\/lpc.halpet.eu\/?p=55802"},"modified":"2019-04-11T09:50:21","modified_gmt":"2019-04-11T09:50:21","slug":"meetings-necessity-need-or-opportunity","status":"publish","type":"post","link":"https:\/\/lpc.halpet.eu\/en\/meetings-necessity-need-or-opportunity\/","title":{"rendered":"Meetings \u2013 Necessity, Need or Opportunity?"},"content":{"rendered":"<p>Let&#8217;s assume that in your career so far you\u2019ve had many opportunities, or shall we say misfortune, to participate in bad meetings. And when we say <em>bad<\/em> meetings, basically it means that they didn\u2019t have a purpose, they were a waste of valuable time, nothing changed after the meeting, there wasn\u2019t any progress made or in a nutshell, they were unnecessary and simply a nuisance.<\/p>\n<blockquote><p>Effective meetings are important for decision making, planning, execution, developing responsibility and ownership and other activities that contribute to any company\u2019s success.<\/p><\/blockquote>\n<h3>Who to blame for bad meetings?<\/h3>\n<p>Who called a meeting? The leader did. How often do leaders make a self-assessment? How honest are they when they eventually do that? And how often do they check on their performance with people who attend their meetings? Rarely or never. Leaders are way too often under the impression that having rich and long experience in running meetings gives them the right to think that they know everything there is to know about running meetings. Therefore, they don\u2019t find improving their skills necessary nor do they think they should ask the attendees for feedback. On the other hand, attendees often come to meetings with assumptions that it is going to be yet another waste of their precious time since they are distracted from the \u201creal\u201d work. Depending on the personality, some people see meetings as a chance to get together and catch upon recent news, others are frustrated because they don\u2019t know why they were invited or what the topic is, while others consider meetings as excellent opportunities to stand out, be in charge and take the lead.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignleft size-large wp-image-55807\" src=\"https:\/\/lpc.halpet.eu\/wp-content\/uploads\/2019\/04\/HalPet-LPC-meetings-sastanci-1024x496.png\" alt=\"\" width=\"1024\" height=\"496\" srcset=\"https:\/\/lpc.halpet.eu\/wp-content\/uploads\/2019\/04\/HalPet-LPC-meetings-sastanci-1024x496.png 1024w, https:\/\/lpc.halpet.eu\/wp-content\/uploads\/2019\/04\/HalPet-LPC-meetings-sastanci-300x145.png 300w, https:\/\/lpc.halpet.eu\/wp-content\/uploads\/2019\/04\/HalPet-LPC-meetings-sastanci-768x372.png 768w, https:\/\/lpc.halpet.eu\/wp-content\/uploads\/2019\/04\/HalPet-LPC-meetings-sastanci-420x203.png 420w, https:\/\/lpc.halpet.eu\/wp-content\/uploads\/2019\/04\/HalPet-LPC-meetings-sastanci-600x290.png 600w, https:\/\/lpc.halpet.eu\/wp-content\/uploads\/2019\/04\/HalPet-LPC-meetings-sastanci.png 1500w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<h3>Bad meeting effects<\/h3>\n<p>Both leaders and attendees can be blamed for bad meetings \u2013 everyone who\u2019s a part of the process is responsible for its effectiveness. Both sides could be experiencing the effects of bad meetings and those can vary from mild to strong. Sometimes it can lead to a phenomenon dubbed \u201cmeeting recovery syndrome.\u201d And we didn\u2019t just make that up, seriously, it\u2019s a thing ;). It occurs when the effects of a bad meeting linger for hours in the form of attendee grousing and complaining.<\/p>\n<p>What to do?<\/p>\n<p>Naturally, a simple solution to all this is to eliminate all meetings because they harm productivity and work atmosphere. However, <strong>the goal should not be to <em>kill <\/em>all meetings but to eliminate the ineffective or unnecessary ones and improve the quality of those that remain.<\/strong> Makes sense, doesn\u2019t it? Unfortunately, it\u2019s easier said than done. Everyone involved in the process should make certain efforts to achieve that.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignleft size-large wp-image-55809\" src=\"https:\/\/lpc.halpet.eu\/wp-content\/uploads\/2019\/04\/HalPet-LPC-meetings-sastanci-1-1024x496.png\" alt=\"\" width=\"1024\" height=\"496\" srcset=\"https:\/\/lpc.halpet.eu\/wp-content\/uploads\/2019\/04\/HalPet-LPC-meetings-sastanci-1-1024x496.png 1024w, https:\/\/lpc.halpet.eu\/wp-content\/uploads\/2019\/04\/HalPet-LPC-meetings-sastanci-1-300x145.png 300w, https:\/\/lpc.halpet.eu\/wp-content\/uploads\/2019\/04\/HalPet-LPC-meetings-sastanci-1-768x372.png 768w, https:\/\/lpc.halpet.eu\/wp-content\/uploads\/2019\/04\/HalPet-LPC-meetings-sastanci-1-420x203.png 420w, https:\/\/lpc.halpet.eu\/wp-content\/uploads\/2019\/04\/HalPet-LPC-meetings-sastanci-1-600x290.png 600w, https:\/\/lpc.halpet.eu\/wp-content\/uploads\/2019\/04\/HalPet-LPC-meetings-sastanci-1.png 1500w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<h3>The role of a meeting leader<\/h3>\n<p>Meeting leaders are often the ones who enjoy the meetings most. Very often they are the ones who do most of the talking. The problem is that they fail to fulfil their supporting role as facilitators. The leaders should embrace the fact that they are more powerful when guiding the conversation, controlling the flow and the outcome of the meeting and encouraging others to speak up as opposed to being autocratic or focused solely on the sound of their own voice. The attendees will appreciate those types of leaders more and the meetings will be more sensible and productive if everyone gets a chance to leave their mark.<\/p>\n<h3>The importance of preparation<\/h3>\n<p>Many meeting leaders don\u2019t question themselves or their meetings. The leader should assess whether a certain topic is relevant enough to call a meeting \u2013 if there is a cheaper or a quicker way to solve an issue, the meeting is not the answer. When the meeting is inevitable, \u00a0preparation is a must and shouldn\u2019t be skipped. Just to name a few parameters of a successful preparation\u2013 everyone should be clear on what the topic is, what needs to be achieved, who is involved, how we will measure success and what the deadlines are. The attendees should be aware of their role at the meeting and come prepared \u2013 having the agenda in mind, everyone should (considering their positions and roles) explore and gather relevant information necessary for participating in the meeting, prepare arguments or bring concrete ideas or solutions depending on the type of a meeting and its topic.<\/p>\n<h3>Communication at the meeting<\/h3>\n<p>With the help of their leader\u2019s guidance and facilitation the attendees should make sure that everyone gets an opportunity to express themselves. Every attendee has an equal right to speak their mind, but it often happens that not everyone exploits that right equally.<\/p>\n<p>When it comes to creative meetings or when it is necessary to gather new ideas and suggestions, it would be beneficial for shy participants who rarely speak up to use the method of brainwriting \u2013 this approach yields more creative thinking than brainstorming because it enables individuals to quietly reflect and write down their ideas before sharing them out loud. On the other hand, brainstorming often benefits only the loud attendees who outshine the quiet ones, even though the latter could have good ideas too.<\/p>\n<p>It is imperative to control the course of the meeting and this is where the leader\u2019s role as a facilitator is crucial \u2013 he should take care of the flow of the discussion, make sure it doesn\u2019t get out of hand and manage time appropriately.<\/p>\n<h3>Conclusion<\/h3>\n<p>We mentioned just a few situations and examples in which \u00a0meetings can have a negative impact and leave a bad taste in your mouth. We are sure that you could name a few examples yourself. The fact is that meetings are still an absolute necessity in today\u2019s business world and should be accepted as such. The good thing is that we are not helpless because there are various ways in which we can help ourselves. Meeting skills involve various business and <a href=\"https:\/\/lpc.halpet.eu\/shop\/communication-skills\/\" target=\"_blank\" rel=\"noopener\">communication skills<\/a> such as <a href=\"https:\/\/lpc.halpet.eu\/shop\/communication-skills-assertiveness\/\" target=\"_blank\" rel=\"noopener\">assertiveness<\/a>, <a href=\"https:\/\/lpc.halpet.eu\/shop\/managing-conflict\/\" target=\"_blank\" rel=\"noopener\">conflict management<\/a>, <a href=\"https:\/\/lpc.halpet.eu\/shop\/negotiating-online\/\" target=\"_blank\" rel=\"noopener\">negotiating<\/a>, <a href=\"https:\/\/lpc.halpet.eu\/shop\/time-management\/\" target=\"_blank\" rel=\"noopener\">time management<\/a>, <a href=\"https:\/\/lpc.halpet.eu\/shop\/business-etiquette\/\" target=\"_blank\" rel=\"noopener\">business etiquette<\/a> and <a href=\"https:\/\/lpc.halpet.eu\/shop\/emotional-intelligence\/\" target=\"_blank\" rel=\"noopener\">emotional intelligence<\/a>, and their ratio varies depending on the type of the meeting. Since everyone is different and already owns a specific set of skills, it\u2019s only natural that it can sometimes lead to difficult situations at meetings. That is precisely why it is imperative to take action and put the right skill in good use in a given situation.<\/p>\n<p>So what have we done? We\u2019ve put all of the aforementioned skills in one place, picked the essentials needed for effective meetings and created <strong><a href=\"https:\/\/lpc.halpet.eu\/shop\/meeting-skills\/\" target=\"_blank\" rel=\"noopener\">Meeting Skills<\/a><\/strong>, an online course that enables self-paced learning when and where you prefer. Do yourself a favour and invest time in sprucing up those skills that can benefit you as a meeting leader or an attendee, improve your communication skills, your relationships with others, and maybe have an impact on your career as well.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Let&#8217;s assume that in your career so far you\u2019ve had &hellip;<\/p>\n","protected":false},"author":6,"featured_media":55805,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_ef_editorial_meta_date_first-draft-date":"","_ef_editorial_meta_paragraph_assignment":"","_ef_editorial_meta_checkbox_needs-photo":"","_ef_editorial_meta_number_word-count":"","footnotes":""},"categories":[1],"tags":[],"class_list":{"0":"post-55802","2":"type-post","3":"status-publish","4":"format-standard","5":"has-post-thumbnail","6":"hentry","7":"category-public"},"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.9 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Meetings \u2013 Necessity, Need or Opportunity? 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